Privacy Policy

Effective Date: March 17, 2025

The International Biomedical Research Alliance (IBRA) is committed to protecting your personal information and your right to privacy. This Privacy Policy describes how we collect, use, and protect your personal data when you visit https://ibra.org, submit forms, or communicate with us. By using our website, you agree to the practices described below.

We comply with all applicable data protection laws, including the General Data Protection Regulation (GDPR), U.S. federal and state privacy laws, and other relevant regulations.

1. Who We Are

The International Biomedical Research Alliance (IBRA)
2001 L Street N.W., Suite 500
Washington, DC 20036, USA
Email: [email protected]

IBRA is a U.S. 501(c)(3) nonprofit organization founded in 2005 to support the NIH Oxford-Cambridge Scholars Program and related global PhD and MD/PhD training initiatives.

2. What Personal Data We Collect and Why

We only collect personal information you voluntarily provide. This may include:

  • Name, email address, and affiliation
  • Alumni status and contact details
  • Nominations and program participation data

Legal bases for processing your data may include:

  • Your consent
  • Our legitimate interests in fulfilling our mission
  • Contractual obligations (e.g., event registration)
  • Compliance with legal obligations

Online Forms on Our Website

We collect and process data from the following forms:

  1. Contact Us
  2. Alumni Contact Form
  3. Alumni Award Nomination Form

Information submitted is:

  • Emailed to our administrator
  • In the case of alumni award nominations, retained in our website database as a backup

Newsletter and Mailing List

  • We use Mailchimp to manage our email communications.
  • As of March 5, 2021, we only subscribe users with their explicit consent.
  • Mailchimp’s Privacy Policy is available at: https://mailchimp.com/legal/privacy
  • You can unsubscribe at any time by using the unsubscribe link in any newsletter or by contacting [email protected].

3. Online Donations

We accept online donations via secure third-party payment processors: PayPal and Stripe.

When you make a donation:

  • IBRA does not store or process any payment card details.
  • Your financial information is securely transmitted directly to PayPal or Stripe for processing in accordance with their respective privacy policies.

Third-Party Processors

We recommend reviewing their privacy policies before submitting your payment.

Legal Basis and International Compliance

If you are located in the EU, UK, or California, the collection and processing of your data through donation forms may fall under applicable privacy laws, including:

  • General Data Protection Regulation (GDPR) – for EU users
  • UK General Data Protection Regulation (UK GDPR) – for UK users
  • California Consumer Privacy Act (CCPA) – for residents of California, USA

By donating through our site, you acknowledge that:

  • Your data may be transferred to the United States for processing.
  • You have the right to access, rectify, delete, or restrict the use of your data as outlined in Section 8 (“Your Rights”).
  • We will only process your information as necessary for donation and acknowledgment purposes, and in compliance with our legal obligations.

To request a summary or deletion of donation-related personal data, email us at [email protected].

4. Cookies and Tracking Technologies

We may use cookies to enhance your experience. Cookies do not collect personal data unless you have provided it elsewhere on our site.

You may choose to disable cookies through your browser settings. Disabling cookies may limit some functionality of the site.

5. Who We Share Your Data With

We do not sell or rent your personal information.

We may share limited data with:

  • The NIH Oxford-Cambridge Scholars Program, to help maintain the alumni database
  • Third-party service providers such as Mailchimp PayPal, and Stripe, solely for purposes of service delivery
  • Regulatory or law enforcement authorities when required by law or to prevent fraud or abuse

6. International Data Transfers

If you are located outside the United States, your information may be transferred to and processed in the U.S. By submitting your personal data, you consent to such transfer and processing in accordance with this policy.

We ensure appropriate safeguards are in place, including standard contractual clauses where applicable.

7. How Long We Keep Your Data

  • Data submitted via forms is retained for as long as necessary to fulfill the purpose for which it was collected.
  • Award nominations may be stored indefinitely unless a deletion request is received.
  • Mailing list data is retained until you unsubscribe or request removal.

8. Your Rights (Especially under GDPR and Similar Laws)

Depending on your jurisdiction, you may have the right to:

  • Access the personal data we hold about you
  • Correct or update your information
  • Request deletion of your data (“right to be forgotten”)
  • Restrict or object to processing
  • Withdraw consent at any time (for example, to stop receiving newsletters)
  • Lodge a complaint with your local data protection authority

To exercise your rights, please email [email protected]. We will respond within the timeframe required by applicable law.

9. Data Security

We implement reasonable administrative, technical, and physical safeguards to protect your information. Access to personal data is restricted to authorized staff and contractors who are contractually required to keep it confidential.

All emails sent via our newsletter system include an opt-out mechanism.

10. Accessibility

We are committed to making our privacy practices and website accessible to individuals with disabilities, in accordance with WCAG 2.1 Level AA guidelines.

If you encounter any accessibility barriers, please contact us at [email protected] so we can assist or make improvements.

11. External Links

Our site may contain links to third-party websites. We are not responsible for the privacy practices of external websites. Please review their policies individually.

12. Changes to This Privacy Policy

We may update this Privacy Policy at any time. Changes will be posted on this page with an updated effective date. Continued use of the site indicates acceptance of the current version.

13. Contact Us

If you have questions or concerns about this Privacy Policy, please contact:

International Biomedical Research Alliance (IBRA)
2001 L Street N.W., Suite 500
Washington, DC 20036, USA
Email: [email protected]